We are looking for an ambitious Human Resource Manager (HR Manager) to join our dream team and serve as the leaders of a organisation’s human resources team. This is a great opportunity for an individual looking for a fast-paced work environment with many opportunities for growth.

Key Duties and Responsibilities:

• Ensure implementation and respect of Creative Youth Agency staff regulations at the base, make sure they are well understood plus ensuring that all grievances are addressed.
• Monitor the implementation of the staff regulations, and other HR related policies and procedures and support to the Field based staff and managers on a wide range of polices.
• Share and ensure that all staff at the base have read and fully understand the risk management policies, code of conduct, and whistle blower’s policy at the field.
• Prepare and remit and File PAYE, NSSF & LST in the specified periods ensuring that all statutory obligations are submitted in time as required by government.
• Prepare staff identity request forms with needed photos to facilitate the process of acquiring identity cards for staff at the field office.
• Update monthly HR cash forecast for all HR related activities. Keep the database on staff updated: make sure all documents are in the local employees’ individual files and check that all files are complete. Follow up of staff contracts & appraisals, in communication with Program Managers, Field/Deputy Coordinator and HR Coordinator.
• Prepare employment contracts, job offers and  all the documents for the employee’s personal file for validation.
• Prepare end of contracts notifications for staff whose contracts are due to end at least one month before end of the contracts. Follow up and update leave tracking tool for all staff at the base ensuring that staff take leave in a manner which does not affect programme implementation.
• Ensure Daily staff Presence Tables are updated signed off on a monthly base and copies kept in a folder.
• Organize the process of recruitment with the Field/Deputy Coordinator and Program Managers and participate in all interviews at the Field level, following Creative Youth Agency procedures.
• Download and pre-select all applications received for all positions to be recruited at field level applications and ensure that criteria as provided in the specifications are considered. Plan and schedule interviews with the Hiring Managers for all positions to be recruited to the field.
• Compile and collect all interview documentations for each candidates ensuring that interview assessment forms are well filed and signed off by all panelists.
• Draft all adverts for positions to be launched at field level ensuring participation of Assistant HR Coordinator and Hiring Manager in validating such adverts.
• Conduct reference checks for all successful candidates for all positions interviewed at the field. Lead and scheduled induction for all new staff ensuing that the three month on boarding period is well adhered too.
• Coordinate all HR and other staff trainings to be done at the field ensuring attendance list for all trainings are signed and filed.
• Identify training needs for staff and plan to ensure that these training needs are well implemented through mentorship, coaching and experience sharing.
• As a direct Supervisor of the Office cleaner, ensure that she/he has a valid job description, organize her work ,annual leave and cross check /monitor office purchases. Perform Evaluation for the Office Cleaner on time. Foster an environment that supports values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance. Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status.
• Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications, Skills and Experience: – HR

• The ideal applicant must hold a Bachelor’s degree in Human Resource Management, Industrial psychology, Business Administration with a bias in Human Resource Management. At least two years previous experience in an NGO, preferably in a similar role.
• Able to work effectively in a multi-sectored organization requiring strong communication, planning & organization skills.
• Proven ability to lead and motivate staff and create opportunities for their development. Strong interpersonal skills with ability to initiate good team understanding and people management. Strong knowledge of recruitment, payroll & benefits management, Knowledge of HR procedures Excellent knowledge and use of Excel is necessary. Excellent interpersonal skills (stress management and motivation). Excellent organizational skills.
• Autonomous and able to take initiative.
• Able to set own deadlines and meet them.The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required. Must be able to travel as required for standard domestic and international organisation purposes.

How to Apply

All suitably qualified candidates who desire to work for the Creative Youth Agency should submit their updated CVs and Academic documents including three work related referees and a cover letter to: The Human Resource Manager by jobs@creativeyouthagency.org Emails should not exceed 2MB. NB: Only short-listed candidates will be contacted.